River Falls
First Responders, Inc.
Board of
Directors Meeting
Meeting
began at
Members
present: Kelly E, Cynthia C, Mary W, Steve N, Tim H, John P, Julie P, Bonnie C,
Kent C, Tim S, Jeff R, Joe C, Randy B, Dan G, and Joe R
Members
excused:
Members
unexcused:
1. Personnel
a)
Equipment
Issued
Joe C reported that to date the organization has the following equipment in the field: 7 AEDs, 23 Oxygen Kits, 32 Vest, 32 Pagers, and 17 Two-way pagers.
b)
Distribute
New Personnel Roster
Joe C passed around an updated personnel roster. Joe C also reminded the town captains should be receiving emails or some sort of notification if members will be out of the township for longer than a day. He asked captains to notify others in the town of another responders being away by e-mail.
c)
Next First
Responder Training CVTC January 2004
There will be another FR training class will begin in January 2004; there is a minimum of 12 people to hold the class. There are people that will be attending from Pepin county and Spring Valley. Members are asked that if we know of excellent candidates please let JC or one of the town captains know.
d)
HIPAA
Compliance Training, use of FR Run Forms
Jeff R stated that first responders will be required to receive training for HIPAA.
e)
Training –
Motor Vehicle Accidents (?)
Jeff R and Julie P will be setting up training for both HIPAA and MVA and extrication.
f)
Two Training
Nights Per Month
There was discussion about the possibility of the organization going to two training sessions per month. Jeff R stated that the ambulance would be hiring a full-time training officer and that come 01-04 the ambulance service will be training every Wednesday night. The EMTs and FRs will still be doing training together on the third Wednesday of each month but that would mean moving our new training night to another night. Discussion was moving our business to a Monday evening and when time allows additional training that same night.
g)
Workman’s
Comp. Insurance
Joe C stated that he hoped to have
this resolved with the city very soon.
2. Fundraising
a)
Fundraising
Committee Report
John P gave a brief statement about the next
committee’s meeting and the on-going efforts on various fundraising. Joe C did share with the group about recent
grants that he applied for. Both the
Target Hudson grant and the
b)
Krsipy Kream
Donut Sales, Staffing, Publicity
Bonnie C reported that there has been 359 dozen donuts sold but the three still have not heard from quite a few of the membership. There was discussion with the fundraising efforts, or lack of, of the whole membership. Mary W made a motion about fundraising and Steve N second the motion. There was very enlightening discussion concerning this issue. The motion read as:
The River Falls First Responder Board of Directors affirms unanimously the follow facts regarding the organization,
1. The organization is self-funded, meaning there exists no regular or ongoing funding source from any government organization.
2. Fundraising by membership is essential to the organization’s continued existence.
3. All members listed on the roster are expected to contribute effort towards fund raising.
Additionally, the Board of Directors recognizes that current fundraising activities and requirements were decided upon by membership as a means to obtain the necessary funding for the equipment and other costs associated with the initial start-up and growth of the organization to its current size and capability. It is further recognized that future year’s funding requirements will be much less. The motion carried unanimously.
c)
Golf
Tournament
Joe and Kent reported the date for the tourney is August 4. Beginning to plan with more info at the next business meeting.
3. Infant/Child Car Seat Events Planned
Mary W and Kathy B received training for this
effort from Amy Carrol Olson. Mary is
trying to get one of the
4.
a)
Liability
Insurance
No update
b)
Medical
Direction
No update
c)
Personnel,
Joint Training, Equipment Needs
No update
5. Organization Finances
a)
Loan Line of
Credit (Organization Indebtedness estimated at $5,000)
Joe C reported that he would be securing about a $5000 loan for the two-way radios
b)
Ledger
Created
Tim H created a balance sheet and a ledger for the checkbook. Tim was thanked for his painstaking efforts.
c) City of
Balance Sheet
Julie approved the organization’s financial summary from the audit committee. The organization needs to file Form 990 with the federal government to keep our nonprofit classification
6. Review of Actions by the Internal Audit
Committee
a)
Letters,
Communications, Discussions
Jeff R made a motion for putting in our by-laws a step-by-step process that the future committees will have to follow plus a deadline, Steve N second the motion. Discussion followed. Motion carried unanimously
7.
Open
Discussion
Dan G recently attended the Kinnic Town Board meeting and got the approval of the board to place individual fire numbers per each hose hold instead the cluster fire numbers.
Jeff R gave the group an FYI on the
annual Defrost your Nuts motorcycle run was this Saturday with some 5000 cycles
passing through the townships of
Jeff informed the group of the Community Disaster Drill would be held on Saturday, June 21, this is an all day drill. There will more than 25 patients and the services excepted to participate include RFPD, RFFD, RFAS, RFAH, as well as the RFFR.
Jeff led a discussion concerning issues with Roberts’ Rescue.
8.
Adjourn Meeting
Julie P made a motion to adjourn, Bonnie C second
the motion. Motion carried unanimously.
9. Move to Closed Session – Personnel
Committee
a) Dave Johnson – Actions, Communications
b) Evan Varga – Hasn’t Started 120 Days Past Completion of Class