River Falls First Responders, Inc.

Special Meeting of the Board of Directors

Thursday, May 29, 2003 – 7:00 PM

River Falls Ambulance Station

Meeting called to order at 7:06pm.

Members Present: Steve Nygaard, Kelly Ebben, Val Nygaard, Tim Heineman, Randy Beadles, Tim Schreiner, Dan Gedatus, Jeff Rixmann, Cindy Clement, Dave Wilkens, Joe Covelli, and Joe Raehsler

Members Excused: Julie Powell, and Davey Keatley

Members Unexcused:

1) Committee Reports and Discussion

a) Internal Financial Audit Process

Identify process

The committee consisted of Randy B, Tim S, and Joe C. The committee presented the members present the guidelines that they felt the Internal Audit Committee should follow. Brief discussion. Joe R made a motion to accept the presentation of this committee and present the information to the membership at the next business meeting, Tim H seconds the motion. Vote taken, motion passes unanimously.

b) By-Law Insertion of Three Areas of Responder Involvement

Training/Business Meetings, Fund Raising, Responding to

Calls When Available

The committee consisted of Kelly E, Davey K, Dan G, and Joe R. The committee presented the members present the guidelines that they felt the by-laws should read pertaining to these three areas. Discussion followed and some changes were suggested and made to the proposal. Tim S made a motion to accept the presentation from this committee and present the by-law changes to the membership at the next business meeting, Steve N seconds the motion. Vote taken, motion passes unanimously.

c) Preparation and Response to Calls

Equipment, Safety, Training

The committee consisted of Kent C, Dave W, Davey K, Tim S, and Joe C. The committee presented the members present the guidelines as to the changes of where equipment should be placed and the proper staging area for member’s vehicles and oxygen kits when on scene along with training that will assist the membership greatly. Discussion followed. Randy B made a motion to accept the presentation from this committee and present the changes to the SOG’s to the membership at the next business meeting, Tim H seconds the motion. Vote taken, motion passes unanimously.

d) Member Recognition Program

Funding source for training and equipment by responder

The committee consisted of Val N, Steve N, Mary W, and Joe C. This committee presented the members present the guidelines to be used for the recognition program and the benefits for the members recognized for their commitment to the organization. Discussion followed. Joe R made a motion to accept the membership recognition program and present this to the membership at the next business meeting, Tim S seconds the motion. Vote taken, motion passes unanimously.

e) Financial Reporting of Fundraising

Joe C presented guidelines he felt that the organization should follow to keep track of the money trail. Discussion followed. Cindy C made a motion to accept the guidelines and to present the guidelines to the membership at the next business meeting, Randy B seconds the motion. Vote taken, motion passes unanimously.

2) 2004 Preliminary Budget

Joe C reported that $5000 would be the preliminary budget for 2004. The money will be needed for 4-hour bioterrorism training, recognition program and for training and equipment for new members.

3) New First Responder Class 2004

a) Recruitment – Dan Gedatus point of contact for new inquiries

There are four to six individuals that are interested in joining the organization, of which two are from the Clifton township. It was felt that the organization could afford up to eight new members.

b) Paying for Training and Equipment. Estimated Costs discuss

Discussion and recommendation was new members would pay for their books and tuition. RF FRs would reimburse $100 at completion of the course and a second $100 at the end of two years of active service, less leave of absence time. Time of active service begins when the responder is issued a pager.

c) Tuition Reimbursement Language, Process, Deposit?

The organization covers the cost of training, equipment, and supplies for new responders. See point 3b above.

4) Member Moves, Relocations, Krispy Kreme Fundraising

a) Stacy Wolfe – Hammond

Joe C is planning a move to Hammond and is resigning from the organization.

b) Matt Milder – St. Paul

Matt M is attending paramedic training in St. Paul during the week and is in the area on weekends.

c) Tim Heineman – Check received

Joe C informed the members that the $70 check would be returned to Tim H, from the Krispy Kreme fundraiser, for Tim’s accounting services. The members that helped out at Shopko during the Krispy Kreme sale were also having their checks returned to them.

d) Terry Sorenson – Resigned following graduation from UWRF

Terry S has graduated and has moved back to eastern Wisconsin and has resigned from the organization.

5) Open Discussion

Joe C stated that the organization needs to set up a personnel appeal process after termination or suspension. Joe C wanted members to put together language for an appeal process to be brought before the membership at the June business meeting. Kelly E, Dave W, and Tim S stepped forward to draw up the wording necessary for the process.

6) Closed Session Meeting with Personnel/Hiring Committee

Members Present: Steve N, Jeff R, Dan G, Tim H, Randy B, Joe C, and Joe R.

a) Wes Halvorsen – Application for Kinnickinnic

Joe C stated that Wes H would be moving into Kinnic township in June and that Wes has inquired about joining our organization. Group agreed to allow Steve N. and Joe C. to meet with Wes and make final hiring decision.

b) Dave Johnson – Termination Appeal

Jeff R read a letter from Dave J concerning his desire for an appeal. It was felt that Dave J wanted to merely clear his name and was not interested to rejoin the organization or apologize for any wrong doing. Dave as gone so far to threaten members of the organization. The members present did feel that to make the termination process fair in this case and future situations, should they develop, that there should be an appeals process put into the by-laws.