River Falls First Responders, Inc.

Board of Directors Meeting Agenda

Monday, June 29, 2004 – 6:00 p.m.

River Falls Ambulance Station

Meeting called to order by Randy Beadles at 06:09pm.

Members Present: Randy Beadles, Kelly Ebben, Mary Waters, Joe Covelli, Judy Anderson, Cheryl Passe, Cindy Clement, Bobby Moody, Craig Nelson, Tim Schreiner, and Joseph Raehlser.

Members Excused:

Members Unexcused:

1) Mission Statement

a) Training

Randy B stated that there is a need for training for everyone in the organization. Training is where we polish our skills so we perform our best with the patients.

b) Skills

Randy B stated that we need our members to feel comfortable with their skills in the field before they reach the patient.

c) Follow Up & Quality Control

Randy B voiced concern with the state of the organization. We have dissention and members are leaving. Randy stated that we need to make subtle changes and get back to patient care and move away from fundraising. The consensus from the board was to do just what Randy suggested. Other concerns were also raised from the board.

2) Chain of Command – Appropriate Official Responses

Randy B stated that all communications to the organization should go through him first. That way there are no confusions as to what the organization’s response is concerning a topic or issue.

3) Fund Raising

a) General – To meet annual operational budget

Randy B suggested the organization set the annual budget, then through the annual fundraising event, we raise enough funds to cover the budget and that is it.

b) Specific – To fund a specific item

Randy B stated we need to get a handle on our grant writing. Randy stated that there are other non-profit organizations out there that could use the grant money more than our organization. This is not a bad position to be in. Randy stated that there should be a specific item or sponsorship of new members for the organization to apply for a specific grant or do additional fundraising for. Randy would also like to see a committee take care s any additional specific fundraising.

4) Structural Changes

a) Organizational Chart & Position Descriptions

Randy B suggested a re-organizational chart, in hopes of simplifying it. Basically, the descriptions will be cut and pasted from previous chart and they could be more polished.

b) Organizational Policies & Organizational Procedures

Randy B looked for volunteers to help with putting together a policy, protocol, and procedures for RFFR. He suggested a combination from our own by-laws and protocols from RFAAS. Randy stated that our organization does not even have a sexual harassment policy and we should.

c) Roster / Number of members

Randy suggested that each of the town captains think of a specific number as to how many responders are needed to cover their townships. Then we would make the determination as to how big of an organization we need to be. Judy A suggested that the membership committee take this issue on and suggest where the needs are. The rest of the board felt that both the town captains and membership committee will need to work closely on this.

5) Open Discussion

Randy handed out a survey to be filled out by RFAAS EMTs which respond to calls that deal with RFFRs. Randy felt that this would give some indication as to how we are performing in the field. It would also give us an indication as to where we need some additional training. There were some questions for new members that attended the meeting as how they felt being part of the organization and if there were any issues. Craig N and Bob M responded, respectfully. Randy asked for a motion for approval, from the board, on any or all proposed changes. Joe R made a motion that the board accept the changes, stated by Randy B, and make a recommendation to the membership for approval, Mary W second the motion. Vote taken, motion approved.

6) Adjournment

Randy B stated that he needed a motion to adjourn the meeting. Joe R made a motion to adjourn the meeting, Tim S second the motion. Vote taken, motion approved unanimously.